global-logo

EXHIBITOR HUB

For your convenience, we are pleased to provide you with important information on our Exhibitor Hub online, including resources to successfully transport, set-up/tear-down, and equip or furnish your booth.

Please fill out each form and return it to each vendor as indicated. It is essential that all forms are submitted as early as possible to ensure you receive the best possible rates. Note the service deadlines for each form. If you have any questions, please contact the vendors directly using the numbers listed on the forms or below.

REMINDER - Your booth comes with pipe and drape only.
Please order any additional items such as furnishings, internet, power, parking, etc. prior to your move-in date.

Carefully review each section below to ensure full preparation for canfitpro Global.

Click Here for more information.

Move In

  • Move-in time to the MTCC West Loading docks
    Your specific move-in time to the MTCC West Loading Docks will be scheduled some time on:
    • Wednesday, August 7th between 2:00 PM – 6:00 PM  OR
    • Thursday, August 8th between 7:00 AM – 8:00 PM
  • Instructions for booking a move-in time
    1. Schedule your move-in using: Voyage Control. Voyage Control opens on July 24th. You will not be able to register for a move-in time before then. For more information, download the Loading Dock Management System instructions.
    2. Click Sign Up and enter your information (or Log In if you are a returning user).
    3. Choose the canfitpro Global event, and then from the list choose the move-in time that was provided to you. You will be required to enter the booking code which was also provided to you by email to be able to select your time slot.
    4. Voyage Control will ask you which Dock Area – Hall B – you would like to book in.
    5. Once completed you will receive a “dock pass” via email. Please provide this pass to your driver.

*If you have any issues with Voyage Control, please contact Voyage Control Customer Support: (416) 585-8313 | DockReservations@mtccc.com

  • Quick links
  • Important reminders:
    • Exhibits must be fully installed by 8:00 PM on August 8th.
    • The Trade Show will be open to exhibitors for booth prep before the show opens on Friday, August 9th at 9:00 AM (trade show opens at 11:30 AM) and on Saturday, August 10th at 7:30 AM (trade show opens at 9:30 AM).
    • If you do not need the loading dock and will be hand-carrying in small items from the parking lot, then you can come in at any time during the Thursday move-in period OR during booth prep hours (as of 9:00 AM) on Friday. 
    • Material Handling Forms – NOTE: material handled by Freeman will be charged according to the rates listed within the service manual. Should you prefer to be responsible for the off-loading of your own materials, please complete and return the “Material Handling Exemption Form” to Freeman prior to the first day of move-in. Otherwise, Freeman will handle your freight and charge you.
    • SAFETY INFORMATION: It is the responsibility of every exhibitor to ensure that booth set up/tear down staff have proper Personal Protective Equipment (PPE). For the duration of move-in/set-up on Wednesday and Thursday and move-out/tear-down on Saturday the trade show floor is considered a construction site. Any staff working during these times should wear protective footwear during this time as stipulated in the Occupational Health & Safety Act. Anyone found not wearing approved CSA safety shoes will be asked to leave the exhibit hall by the ministry which will cause to shut down the event. CSA-APPROVED SAFETY SHOES are mandatory for exhibit setup. NO OPEN-TOE FOOTWEAR OR FLIP-FLOPS!

Move Out

  • Move-out time
    All move-outs will occur on:
    • Saturday, August 10th between 4:30 PM – 10:00 PM
  • All exhibitor materials must be removed from the exhibit facility by 10:00 PM on August 10th, 2024. Voyage Control will also be used for move-out. For more information, download the Loading Dock Management System instructions.

  • Quick Links

Click Here for more information.

Tips & Tricks

New to exhibiting? Or just want new ideas and tips on the best ways to maximize your exhibiting experience? Read our Exhibitor Tips & Tricks for information on marketing yourself before and at the expo!

Marketing Materials

Use the hashtags #canfitproGlobal and #canfitpro in any of your social meida posts!

Branding

Branding
Should you use our company and/or event name in any of your materials please follow our guidelines. You should always write canfitpro in lowercase. Please do NOT use Can-Fit-Pro, CanFitPro, Can Fit Pro or CanFit.  The proper event name is "canfitpro Global Conference and Trade Show."

If you would like more ways to get promote your company or your presence at canfitpro Global, consult our Advertise Page or contact b2b@canfitpro.com

Click Here for more info

FREEMAN is the official exhibit service provider for the canfitpro Global event and all of your booth ordering necessities. Through FREEMAN you have the opportunity to order furnishings, equipment, and accessories for your booth to make your presence at canfitpro Global stand out.

Advanced online order discount rate deadline -July 10, 2024

  • FAQs and Help page
  • Phone: 416-252-2420 Fax: 416-252-2365
  • Order Online Here
  • FULL Freeman Exhibitor Kit and Rentals (all show information and ordering) – Coming soon
    • Quick Facts
    • Material Handling – Coming Soon - NOTE: material handled by Freeman will be charged according to the rates listed within the service manual. Should you prefer to be responsible for the off-loading of materials, please complete and return the "Material Handling Exemption Form" to Freeman before the first day of move-in.
    • Booth Space Example Image

FREEMAN is also our official shipping and customs broker for canfitpro Global and will assist you in ensuring all your items arrive at the show on-time and safely.

Advanced warehouse shipping - July 31, 2024

canfitpro Global Conference and Trade Show will be returning to the Metro Toronto Convention Centre for another fantastic event! See below for all the required information.

NOTE - if you would like to give out food and beverage samples during the show, you MUST get approval from the venue first (see form below)

Booth services early bird rate (save up to 41% off!) - July 24, 2024

IMPORTANT: PERSONAL PROTECTIVE EQUIPMENT (PPE)
All exhibitors, service providers and Show Management personnel working on the show floor during move-in and move-out periods are required to wear approved Personal Protective Equipment (PPE), such as CSA approved (or equivalent) safety shoes, high visibility vests, hard hats, harnesses, gloves and safety eyewear and is to be used when warranted by safety considerations. All exhibitor service providers must adhere to the Occupational Health and Safety Act, Ontario Regulations 213/91 – Construction Projects and 851/90 – Industrial Establishments. Contact your Event Manager for further details.

To learn more, click here:
https://www.mtccc.com/imap/FORMS/Protective_Footwear_2024-25.pdf

Registration will be done through Conexsys giving delegates and exhibitors live accessibility to their accounts and features of the show. Each booth is allotted a specific number of staff badges for canfitpro Global that need to be registered prior to the day of the show. Please note that if you have rotating staff, please use the generic "Booth Staff" title to avoid extra charges for staff that isn't in the booth the entire weekend.

  • Email: troy@conexsys.com
  • Phone: Toronto - (905) 405 -8415, Toll Free - (800) 661-5319
  • To register your booth staff in advance, please register them through your exhibitor portal which will be sent to the main contact for your company. If you have not seen the login email, please contact Santiago at smartinez@canfitpro.com to have the link re-sent
  • Conexsys Lead Retrieval Form  - Click the "Order Lead Retrieval" in your Exhibitor Portal to do it all online! Consumer attendees registering for free trade show tickets will also receive a badge with a barcode, allowing exhibitors who rent lead retrieval scanners to collect leads from both delegates and consumers.

If you would like to order lead retrieval manually or if you're experiencing any issues, please fill out this form and send it to smartinez@canfitpro.com: Conexsys Lead Retrieval (LINK TBD)

SHOWTECH Power & Lighting is the exclusive supplier of rental lighting, temporary electrical, sign/banner hanging, and mechanical services for the Metro Toronto Convention Centre.

Discount Pricing -July 17th, 2024
Regular Pricing - July 18th - August 8th, 2024

For reference, please see the pricing below for a regular outlet (12Amp, 1500W, 120V):

  • Discount Pricing: $219.00
  • Regular pricing: $314.00
  • Show site pricing: $377.00

If you have never ordered from our online ordering portal, please create a new account with a username and password to log in first.

Please access the direct online ordering link below with Google Chrome to view pricing and/or order online.

Click here to read about our insurance requirements. Email smartinez@canfitpro.com with a copy of your insurance certificate by July 31, 2024.

Need Exhibitor Insurance? Order Online 

canfitpro is pleased to offer group rates at the following hotels. Please keep in mind that hotels often sell out months in advance, so book early! When booking, make sure to mention that you are with canfitpro Global Conference and Trade Show to receive the special group rate. Book by July 2024 to take advantage of these special rates! Click here for full rates and details.

If you would like to purchase the opportunity to provide promotional offerings in the registration kits given out to delegates and consumers onsite, please contact your Account Manager for more information. If you have already purchased kit inserts, you must first provide digital proof of your item prior to shipping the inserts to the fulfillment house.

Digital Proof Deadline: May 31, 2024, send to smartinez@canfitpro.com to get the mailing address

Insert Shipping Deadline to Fulfillment House: July 17, 2024

For all your printing needs including bag inserts, brochures, coupons, etc, Fit2Print has preferred rates for your business. Once your insert has been approved by canfitpro, you can send the digital file to Fit2Print no later than July 5, 2024.

Click Here to learn more.

SCAM ALERT

In past years, we have received information on at least one company passing themselves off as representing canfitpro or acting on our behalf. If anyone reaches out to you in an attempt to sell something (delegates' contact information, databases, hotel rooms, travel solutions, etc.), they are NOT connected to canfitpro in any way.

canfitpro DOES NOT sell contact lists, and if we ever partnered with another organization, we would introduce you to them through an email originating from canfitpro. Should you be approached by a suspicious individual or company, please let us know so we can take the appropriate action.

Exhibitor Communications

Dear canfitpro Global Conference and Trade Show Exhibitor,

 

Please find below important information regarding your participation in the canfitpro Global Trade show.

 

DISCOUNT CODE

Full Conference Registration 

Get the full canfitpro event experience by registering for the conference! Exhibitors receive a 25% discount* off one (1) full conference registration, using the assigned code (contact smartinez@canfitpro.com if you haven't received it yet). This code can be used by any of your staff members to register for the 2-day conference on Aug 9-10, and cannot be used on single days or Intensives (you can still register for intensives, but you must pay for them). It also includes access to the trade show. Click here to register for the conference. 
*Must register by July 31, 2024, to receive the discount 

 

EXHIBITOR HUB

The Exhibitor HUB contains all the information you need for the upcoming event, including due dates & deadlines, contact information, move-in & move out details, marketing initiatives, and the exhibitor forms from our vendors for booth furnishings, internet, electrical, parking passes, etc. It is strongly encouraged that you read the Exhibitor Hub carefully to ensure that you don’t miss any important deadlines.

à 2024 Exhibitor Hub

 

BADGE REGISTRATION

Registration will be done through Conexsys giving delegates and exhibitors live accessibility to their accounts and features of the show. Each booth is allotted a specific number of staff badges for canfitpro Global that need to be registered by August 9, 2024. Please note that if you have rotating staff, please use the generic "Booth Staff" title to avoid extra charges for staff that isn't in the booth the entire weekend.

To register your booth staff in advance, please register them through your exhibitor portal which will be sent to the main contact for your company in the coming days.

 

BOOK YOUR HOTEL

canfitpro group rates are in effect at several hotels in the downtown Toronto area. Please keep in mind that hotels often sell out months in advance, so book early! When booking, make sure to read the special instructions for each hotel to receive the special rate. With various booking deadlines throughout the month of July, make sure to check out the page below for rates and booking deadlines.

à https://www.canfitpro.com/events2024/global/

 

EXHIBITOR ASSETS

If you haven’t done so, please sign and send us the Exhibitor Regulations document that was included in the onboarding email, no later than May 1, 2024. Let me know if you need us to send it again.

 

Additionally, for those who haven’t done so, send us the following information and assets to be included in our exhibitor directory in the July/August issue of canfitpro Magazine, by the same deadline:

 

Company name:

Company logo:

50-Word Company description:

City that company is located in:

Company phone number:

Company email address:

Company website:

 

I will be sending more information in a couple of weeks including your booth number and location. We thank you for your patience on this matter.

 

Please don’t hesitate to contact me if you have any questions.

 

Thank you!

Dear canfitpro Global Exhibitor,  

 

Please see below important information about your participation at canfitpro Global:

 

NEW TRADE SHOW TIMES

The canfitpro Global Trade Show hours have changed for 2024: 

 

Friday, August 9 – 11:30am – 6:00pm 

Saturday, August 10 – 9:00am – 5:00pm 

 

BRANDING AND DIGITAL ASSETS

Should you use our company and/or event name in any of your materials please follow our guidelines. You should always write canfitpro in lowercase, and canfitpro 2023: Global Conference & Trade Show with each word capitalized. Please do NOT use Can-Fit-Pro, CanFitPro, Can Fit Pro or CanFit.  The proper event name is “canfitpro Global Conference & Trade Show” or “canfitpro Global”.  

We invite and encourage you to promote your participation at canfitpro Global. For this, please find attached our event logo in white, with and without dates, and our Global Ring which can be used on any of your marketing.

Note: Please use the hashtags #canfitproGlobal and #canfitpro for all your social media posts, and don’t forget to tag us! 

 

FOOD AND BEVERAGE SAMPLING  

Reminder – if you would like to sample ANY food or beverage samples during the show, you MUST get written authorization from the venue first. Click here for the Authorization Request form. Fill it out and send it back to the MTCC at catering@mtccc.com.  

 

INSURANCE  

You can get your insurance by clicking on the link in the Exhibitor Hub. Please send me a copy of your Certificate of Liability Insurance for us to have on file by July 31st, 2024.   

 

SHIPPING, CUSTOMS & ADVANCE WAREHOUSE  

Freeman is our official shipping and customs broker for canfitpro Global and will assist you in ensuring all your items arrive at the show on-time and safely. They provide transportation, customs clearance, and advance warehouse services. For more information, go to the Exhibitor Hub under point 6 – Freeman. 

 

NOTE: If you are coming to the show from outside of Canada and would like a copy of the “Border to Show Off-Site” authorization letter granted by the Canada Border Services Agency to facilitate border procedures, please let me know and I will send you a copy.  

 

BOOTH FURNISHINGS  

FREEMAN is also the official exhibit service provider for canfitpro Global and all your booth ordering necessities. Through FREEMAN you can order furnishings, equipment, and accessories for your booth to really make your presence at the show stand out. REMINDER – your booth issupplied with pipe and drape only, for anything else please order prior to your move-in date! Click the link below to go to the Exhibitor Hub and find FREEMAN under point 6.  

2024 Exhibitor Hub

 

PERSONAL PROTECTIVE EQUIPMENT (PPE)

All exhibitors, service providers and Show Management personnel working on the show floor during move-in and move-out periods are required to wear approved Personal Protective Equipment (PPE), such as CSA approved (or equivalent) safety shoes, high visibility vests, hard hats, harnesses, gloves and safety eyewear and is to be used when warranted by safety considerations. All exhibitor service providers must adhere to the Occupational Health and Safety Act, Ontario Regulations 213/91 – Construction Projects and 851/90 – Industrial Establishments. Contact your Event Manager for further details.

 

To learn more, please visit: https://www.mtccc.com/imap/FORMS/Protective_Footwear_2024-25.pdf

 

EXHIBITOR DIRECTORY

If you haven’t done so, please send me the following information for your business to be included in our exhibitor directory:  

Company name:

Company logo:

50-Word Company description:

City that company is located in:

Company phone number:

Company email address:

Company website:

 

 

Thank you!  

Dear canfitpro GLOBAL Exhibitor, 

 

Please read below some friendly reminders and deadlines:   

 

RULES & REGULATIONS 

If you have not already read our Rules & Regulations in the Exhibitor Hub, please click here to read them over. It is important to follow these to ensure a smooth and successful show for everyone. 

 

Reminder: Exhibitors are prohibited from selling and or displaying products/services and or other materials outside of their exhibit space and exhibition area during the event. Also please read over the rules and height restrictions to be mindful about not blocking sightlines of your neighbors. 

 

BADGE REGISTRATION & PICKUP 

A booth registration email has been through Conexsys. Each booth is allotted a specific number of staff badges for canfitpro GLOBAL that need to be registered by August 9, 2024. If you haven’t received the email, please contact Santiago at smartinez@canfitpro.com so we can resend it.

 

The Exhibitor Registration desk will be located on level 200 of the MTCC-North Building. You must pick up you badges and exhibitor kit prior to the start of the show on Wednesday or Thursday, however the desk will remain open all weekend. We suggest doing this earlier rather than later to avoid a long lineup. The exhibitor registration desk hours are as follows: 

  • Wednesday August 7th, 2:00pm – 6:00pm
  • Thursday, August 8th, 7:00am – 8:00pm
  • Friday, August 9th, 9:00am – 7:00pm
  • Saturday, August 10th, 7:30am – 5:30pm

 

LEAD RETRIEVAL SCANNERS 

Conexsys Lead Retrieval Form - Click the "Order Lead Retrieval" in your Exhibitor Portal to do it all online! Consumer attendees registering for free trade show tickets will also receive a badge with a barcode, allowing exhibitors who rent lead retrieval scanners to collect leads from both delegates and consumers. 

 

MOVE-IN AND SETUP 

Once we have our move-in schedule and logistics finalized, I will be sending it to you with all the information you will need for your move-in. Your move-in time will be scheduled sometime on Wednesday August 7th between 2:00 – 6:00pm or on Thursday August 8th between 7:00am – 8:00pm.

 

Exhibits must be fully installed by 8:00pm on August 8th. The Trade Show will be open to exhibitors for booth prep on Friday August 19th at 9:00am (doors open at 11:30 am) and on Saturday August 10th at 7:30am (doors open at 9:00am).

 

NOTE: If you do not need the loading dock and will be hand-carrying in small items from the parking lot, then you can come at any time during the move-in period or during booth prep hours before opening on Friday. 

 

PARKING 

Order your parking passes online HERE. Early bird rate ends July 24, 2024.  

Parking passes are to be picked up at the MTCC Exhibitor Services counter in the exhibit hall during event move-in / set up. If you are unable to pick up your parking passes during regular service hours, they may also be picked up at the closest Parking Office after the service desk has closed or up to one hour prior to the end of the event. Parking Offices are located at the entrance / exit of the parking garages in the North Building (Level 5A) or the South Building (off of Level 600). The parking passes are required to exit the garage. 

 

INSURANCE 

Click here to read about our insurance requirements. Please send me a copy of your Certificate of Liability Insurance for us to have on file by July 31st.  

  

Reminder – the Exhibitor Hub can be found here: https://www.canfitpro.com/events2024/global/exhibitorhub/

 

Please let me know if you have any questions. 

 

We’re looking forward to a great show! 

Dear canfitpro Global Exhibitor, 

Please read below some friendly reminders and deadlines:    

HOTELS 

We have teamed up with several local hotels to offer exclusive rates for our canfitpro GLOBAL exhibitors, sponsors, and delegates. However, rooms are limited and filling up fast. To secure your accommodation, please make your reservation as soon as possible! 

UPCOMING EARLY BIRD RATE DEADLINES REMINDER! AFTER THESE DATES, REGULAR PRICING WILL APPLY: 

Hotels throughout July 2024 

SHOWTECH (Power, Lighting, Banner Hanging) – July 17  

MTCC (Parking Passes, Internet, Catering, Food Sampling, etc) – July 24 

Conexsys (Lead Retrieval) – July 26  

Freeman (Booth Furnishings, Carpeting, Material Handling) – July 10   

Also note the dates for Advanced Warehouse:  

FreemanJuly 17 - 31 

SAFETY INFORMATION 

IMPORTANT: It is the responsibility of every exhibitor to ensure that booth set up/tear down staff have proper Personal Protective Equipment (PPE). For the duration of move-in/set-up on Wednesday and Thursday and move-out/tear-down on Saturday the trade show floor is considered a construction site.  

Any staff working during these times should wear protective footwear during this time as stipulated in the Occupational Health & Safety Act. Anyone found not wearing approved CSA safety shoes will be asked to leave the exhibit hall by the ministry and will cause to shut down the event. CSA-APPROVED SAFETY SHOES are mandatory for exhibit set up. NO OPEN TOE FOOTWEAR OR FLIP FLOPS! 

To learn more, click here: 
https://www.mtccc.com/imap/FORMS/Protective_Footwear_2024-25.pdf  

FOOD AND BEVERAGE SAMPLING 

Reminder – if you would like to sample ANY food or beverage samples during the show, you MUST get written authorization from the venue first. Click here for the Authorization Request form. Fill it out and send it back to the MTCC at catering@mtccc.com.  

INSURANCE 

Click here to read about our insurance requirements. Email smartinez@canfitpro.com with a copy of your insurance certificate by July 31, 2024. 

Need Exhibitor Insurance? Order Online here 

BAG INSERTS – digital proof has been extended to June 21 and must arrive at the kitting house due July 17th 

Want to get your product into the hands of 2,500 eager delegates and 2,500 enthusiastic consumers? You can include your product samples or inserts* in their bags absolutely FREE! Imagine the buzz your samples could create! Just cover the shipping costs, and you're in. Contact your Account Manager to jump on this fantastic opportunity!   

But wait, there's more! If you have promotional coupons, flyers, postcards, or brochures, you can also get them into the bags for a small fee. Printing and shipping costs are on you, but the exposure is priceless! Reach out to your Account Manager to get started and make a lasting impression! 

*Inserts can NOT ask visitors to make any purchase. Examples of inserts that can be added free of charge include but not limited to: Free sample or gift at your booth, informational brochure, contact information, etc. canfitpro reserves the right to deny the inclusion of any insert if it doesn’t abide by our guidelines. 

The deadline to send us a digital proof of one unit of your product’s packaging that will go into the registration kits is June 21. Once approved, we will give you the address of our fulfillment house, where you can ship your samples to before the deadline of July 17. Once this deadline has passed, we won’t be able to make any exceptions to insert samples or brochures as the fulfillment house will start packing the bags the day after this date. 

Please let me know if you have any questions.  

 

Thank you!  

Santiago Martinez

Events Sponsorship & Marketing Coordinator

canfitpro | CANADIAN FITNESS PROFESSIONALS

Let’s Connect! Click to view my availability,

Local: 416-493-3515 | Toll Free: 1-800-667-5622

Web: www.canfitpro.com